As a potential participant in Ohayocon, make yourself familiar with all of our policies and procedures. You will be held to these policies upon submission of this application. It is your responsibility to review all these materials. The most key policies for you have been posted here:
– All panelists must be 18 years or older as of the Thursday before Ohayocon starts. For the 2020 convention, that means Jan. 9, 2020.
– Panels are rated either All Ages, 15+, or 18+, which you will select on the application. 18+ content includes excessive violence, sex and nudity, and excessive vulgar language. 15+ is a soft rating and is not regulated via ID; it is a category to capture subjects and commentary that isn’t vulgar, but not quite safe enough for young children, including light expletives. We do have Live Events staffers checking into the panels periodically to make sure they are running smoothly and to gather data, and they will be checking to make sure the content of the panel aligns with what was applied for.
– We do not allow certain types of events due to traditional low attendance, consistently low quality content, or the the presentation being unnecessarily divisive. Any of the following types of panels will be automatically denied: Ask-a-Character panels, speed dating or speed friending events, burlesque or live erotic dance performances, maid or butler cafés, religious events, and shipping panels.
– You may not bully attendees, use hateful or discriminatory speech, or attempt to exclude any attendees from attending the panel.
– You may not apply makeup to, perform physical actions upon, or otherwise touch an attendee. You must use your own registered panelists for any sort of demonstration.
– Food and drink may be given away to attendees as part of an event, but it must be pre-packaged. Homemade food and open container drinks may not be given away. Food/drink must be gifts and may not be sold.
Badges and Compensation:
– Panelists will be sent to a purchasing portal where they can buy their badges online at a reduced price of $45. Badges can be purchased after acceptance emails are sent out and will be available until the Sunday of the convention. The link to the portal will be included in the acceptance email.
– Compensation for panels will be given after the convention. The refund will be returned post con electronically either through pay pal or through the original payment platform used when purchasing the badge.
– Up to four panelists per group can qualify for a sliding-scale reimbursement based off of how much content you have provided to the convention. 1 approved panel will get 1/3 of a badge price in reimbursement, 2 panels will get 2/3 of a badge price, and 3 or more panels will get one full badge compensated.
– Any panels not completed due to any extenuating circumstances will not be counted toward reimbursement.
– For those who cannot purchase online, we do offer the ability to purchase the badge at the Panel Check-In desk during the con, but we will not be accepting cash.
– You will pick your badge up at the Panel Check-In, not the normal registration pick up area.
Panel Approvals and Waitlist:
– We will approve panels and send notifications by November 16th, 2019 and a preliminary schedule will be released shortly after.
– Please note that applying for a panel does not guarantee a place on the final schedule, nor is there a guarantee that we will approve all panels that you have applied with. We do try to fit as much content as possible into our schedule, but there is no way to fit all of the panels that we receive.
– We will have to make last-minute adjustments to the schedule, due to Guest needs, last minute drops to panels, and other unforeseen events. While we try as hard as we can to plan ahead and avoid these, it is impossible to completely assure you that your panel will be where or when it is originally scheduled upon approval. We will do our best to notify you of these changes if they effect your panel, but please continue to check the schedule before the convention to make sure they are correct. If we have to cancel your event after we approved it, we will wait-list it at the top of our list, and you will still receive your original reimbursement.
– Anyone who applied and did not make it into the schedule at first will be put onto a waitlist that is sorted by desired content for the convention, in order to maintain our commitment to Quality Content this year. We will only be notifying the top ten spots on their waitlist (As everyone else will automatically be put onto the waitlist anyway) so that they are able to keep their materials and presentations ready in case there is a last-minute opening. As these openings are filled, we will notify the next on the list that they are now in the top ten.
If you have any questions about any of these rules, please email us at email@example.com
The lead panelist email is the only email that will be used for communication, please make sure that you use the same email for all your applications!
If you have any questions, please email us at firstname.lastname@example.org.
Panel submissions for Ohayocon 2019 close October 31st. Confirmation emails are sent to all applicants no later than November 16th.