Ohayocon does not tolerate assault or harassment in any form. This policy applies to everyone present at Ohayocon, including but not limited to attendees, exhibitors, guests, volunteers, staff, and contractors.

Harassment

Harassment is generally defined as unwanted behavior that creates an intimidating, offensive, or hostile environment for the person being targeted. It can be physical or psychological. If someone tells you that your comments or behavior are unwelcome, you must stop immediately. If that person tells you to leave them alone, you must cease contact. It doesn’t matter whether you think your behavior was harassing: harassment is defined by the victim and you must respect their boundaries.

Examples of harassment include, but are not limited to:

  • making comments about a person’s appearance, sexual or vulgar statements, offensive jokes, or anything disparaging a person’s gender, race, religion, sexuality, identity, disability, etc.;
  • bullying and discrimination;
  • whistling, catcalling, and any kind of non-consensual flirting or sexual advances;
  • following someone or impeding their path;
  • attending a person’s panels solely to heckle them;
  • photographing or recording someone without their permission;
  • exposing oneself or miming sexual acts;
  • harassing someone because of the bathroom they feel most comfortable using, known as bathroom policing;
  • touching someone without their permission;
  • repeated texting, phone calls, or emails, after being told to stop;
  • any persistent action that creates a hostile environment for the person or persons being targeted.

If a person is in cosplay, that does not give you consent to photograph or touch them without their permission. There is a real person underneath the costume and makeup. If you are in cosplay as a character that might harass others, that does not give you a pass to harass real people even if you are “in character.”

Explicit Behavior

Costumes must cover any area usually hidden by a bathing suit. Please see our costume policy (ohayocon.org/policies/costumes — opens in new tab) for more details about what is appropriate for public wear. Flashing or mooning other people is considered harassment and will not be tolerated. Please be aware that businesses and other venues in the area may have stricter dress codes (e.g. shirts required before entry).

Any clothing, signs, props, or other materials containing explicit content must not be visible inside our convention space. Anyone in the Exhibit Hall selling explicit content must have it covered or out of view and must prove legal status of a potential customer with a valid photo ID (link opens in new tab) before showing it. Customers must then keep the purchase in a pocket, bag, or case that does not allow it to be seen by other attendees.

Reporting

Please report any incidents of harassment as soon as possible. We take all reports very seriously, regardless of who is involved. You can report harassment even if you are not directly involved, and we do not tolerate retaliation for filing a report.

You can report harassment by any individual to our Public Safety department in the Clark Room (on the second floor of the Hyatt). Please try to report the incident to Public Safety as soon after the incident as possible and provide a description, name, or photograph of the person. The sooner our team has as much information as possible, the sooner we are able to act. You may also report incidences by sending email to customerservice@ohayocon.org.

Consequences

Any violations of our harassment policy will result in immediate penalties dependent upon the severity of the action. Such penalties include, but are not limited to:

  • a verbal warning;
  • confiscation of your badge and ejection from Ohayocon, without refund;
  • contacting law enforcement when appropriate.

Questions & Concerns

We welcome your questions and constructive criticism. If you would like to speak with us about this policy, please email customerservice@ohayocon.org or complete the contact form at ohayocon.org/contact.

We appreciate your cooperation and wish you an excellent weekend at Ohayocon.

These are scheduled photoshoots for cosplayers of a particular theme or series. During these times attendees will show up en masse and photo ops will be organized by a volunteer Shoot Captain/Co-Captain. These events are for fans to come together and allow other attendees/photographers not in cosplay to get pictures of amazing cosplays of their favorite characters from some of their favorite series.

These are events for attendees by attendees. There is no guarantee that a member of the convention staff will be present to run the photoshoot nor facilitate a photographer for these shoots. Ohayocon is providing space and allotted times for organization and will have these photoshoots on a public schedule for attendees to plan accordingly.

If you are volunteering as Shoot Captain/Co-Captain and want others to show up for the shoot, it is recommended that Shoot Captains/Co-Captains promote the photoshoot event as much as possible!

Set Up & Clear Down

To keep things on schedule, Shoot Captains/Co-Captains should arrive at their designated photoshoot locations 5 minutes PRIOR to the shoot to plan and organize any photographers and participants in the photoshoot as they show up. This is so that the shoot can begin promptly at the scheduled start time.

Shoot Captains/Co-Captains should remain aware of how much time is left in their shoot and start wrapping up at 5 minutes until the end of the shoot.

Ultimately, Shoot Captains/Co-Captains are responsible for the state of the photoshoot area and it is expected that the location be left as it was found. It is encouraged that all participants assist in the cleanup of their photoshoot location as to make the process go faster.

Scheduled Shoot Priority

In the event that a photoshoot location has down time between scheduled shoots, attendees are free to utilize these areas for random photo ops. However, remember to be respectful of any scheduled shoots. Once it is time for a scheduled shoot to begin, that group has priority to use that location and it is expected that anyone not participating in the theme of that shoot is to leave the area. Failure to comply will result in the Ohayocon public safety department removing you from the area.

A link containing the Times and Locations will be available on the Ohayocon Website and Official Ohayocon Photoshoots group on Facebook.

Be Courteous and Respectful

Please observe the Personal Interaction Policy, as well as all other policies, outlined in the Cosplay Rules.

If you are attending a photoshoot, please be courteous to other participants and photographers; do not block shots, do not touch items or equipment that does not belong to you, do not be loud and/or obnoxious to anyone.

Please be respectful to your Shoot Captains/Co-Captains and follow their direction throughout the photoshoot. They have volunteered their time to organize this shoot and everyone wants it to go as smoothly as possible without disruption.

If you disagree with the way the shoot is being run or do not feel comfortable with the set up for a particular photo op, you have every right to exclude yourself from any part of the photoshoot.

Feel free to bring any and all feedback to the Cosplay Feedback Panel on Sunday or fill out our feedback form post con.

No Solicitation

Unless you are an authorized Dealer’s Room or Artist Alley Vendor, attendees are not permitted to sell services or wares of any kind on the premises of the convention. If it is found that you are selling or attempting to sell anything during photoshoots (i.e. prints, CDs, etc.), you will be given ONE warning to stop. Further violations can, and will, result in your badge being pulled and you will be removed from the convention. So, let’s avoid this all together.

*NOTE: Business cards are the only acceptable form of promoting permitted during photoshoots, as long as you are asked for one.

Photoshoot Captain/Co-Captain

Filling out the Photoshoot Application indicates that you are offering to take on the role of Shoot Captain for a photoshoot during the Ohayocon. As a Shoot Captain, you will organize cosplayers that show up in a number of photo ops and keeping things on track for the hour segment.

Shoot Captains are expected to show the utmost respect towards their participants and run their photoshoot professionally without bias towards photographers, participants and regardless of what participant’s choice of character for cosplay. People will be showing up to participate with other fans of the Theme/Series and should have just as much equal involvement as anyone else.

Where you have final say on the different photo op call outs that will take place, be open to request by participants and photographers; use your best judgement.

Photoshoot Captains and Co-Captains should stop by the Cosplay Table when they arrive at-con to check-in and confirm shoot location and times.

Anyone under the age of 16 submitting for Shoot Captain will be REQUIRED to have a Co-Captain to assist with the photoshoot. Otherwise, Co-Captains are not required, though if you have a Co-Captain, please inform the Cosplay Staff prior to the photoshoot.

Shoot Captains/Co-Captains must be present during their photoshoots. If anything comes up that will prevent you from attending the shoot, you must inform a Cosplay Coordinator as soon as possible.

Photoshoot Submission Process

BEFORE registering, please read all the documentation. YOU are responsible for reading and understanding this information prior to submission. If you have questions regarding any of this, please contact a Cosplay Coordinator.

The online Photoshoot Application will open September 1st – November 30th. All Photoshoot Captain Forms MUST be received no later than 11:59 PM EST on November 30th. Acceptance emails will be sent out around mid December with where and when your shoot will take place. Links to the forms are available on the Ohayocon Website and Official Ohayocon Photoshoots group on Facebook.

If for any reason the links are not working please email a Cosplay Coordinator at photoshoots.ohayocon@gmail.com.