What is Ohayocon’s COVID-19 policy?

You can view the Ohayocon COVID-19 Policy for the full text of the requirements, exceptions, and resources.

Why is Ohayocon requiring attendees to wear masks?

Masks prevent the spread of COVID-19 by protecting others from exhaled virus cells. In line with CDC guidance and the Columbus mask mandate, we require all people at Ohayocon, not just attendees, to wear a mask at all times. The only exception is for approved presenters who are presenting or performing on a raised stage and at least six feet from all other people. (This exception is permitted according to the terms of the city-wide mask mandate.)

Why is Ohayocon requiring proof of vaccination or negative test results?

We require all people at Ohayocon, not just attendees, to provide documentation of full vaccination (at latest two weeks prior to checking in) or negative test results (at earliest three days prior to checking in) so we can be confident that we are minimizing the risk of spreading COVID-19.

Are there any exceptions at all?

There are two possible exceptions. First, if you are an approved presenter and you are presenting or performing on a raised stage and at least six feet from all other people, you will not be required to wear a mask (but you must still demonstrate proof of vaccination or negative test result before being permitted to be present at Ohayocon). Second, if you have a legitimate, documented medical reason not to meet either or both requirements, you must contact us so we can refer you to our Accessibility Services department to submit appropriate documentation of your exemption from our COVID-19 policy. In any case, you must meet as much of the requirements as possible. (For example, if you have an exemption from being vaccinated, you must show a negative test result.) Both of these exceptions are in accordance with the city-wide mask mandate.

How long after my last dose do I have to wait before attending Ohayocon?

In line with CDC guidance, we will only accept proof of vaccination that is dated two weeks or earlier from the day you visit the registration center. If you will not meet this deadline, then your only option will be to show a negative test result.

How is Ohayocon going to enforce the mask requirement?

We hope we won’t have to—we hope people will do the right thing. But we can ask you to wear it and confiscate your badge if you don’t. Additionally, venue officials may require you to wear a mask, and if Columbus’s mask mandate is still in effect during Ohayocon, you may be subject to action by law enforcement officers.

What type of masks are permitted?

You should wear a mask that meets CDC guidelines. We may ask you to comply with these guidelines.

Do I have to wear a CDC guideline-compliant mask under my costume mask?

If your costume mask covers your mouth and nose, and has an appropriate filter between you and any holes on the mask where breath can pass through, then you will not need to wear a second mask underneath. As with our prop policy, we can’t make judgments about specific items until we can inspect them in person.

Can I use a self-test?

No. We will only accept tests provided by an appropriate, licensed medical provider.

What happens if I don’t agree with the policy?

We recommend not attending Ohayocon, since we will not permit you to register or claim your badge. If you flout these restrictions or disobey appropriate Ohayocon, venue, or law-enforcement officials, we may confiscate your badge and/or remove you from the event without refund. Additionally, if you are found in violation of local ordinances, we may contact an appropriate authority to enforce the law.

I already registered, but I don’t agree with the policy. Can I get a refund?

Unfortunately not, since you agreed when you registered that we may create any binding policy related to COVID-19. If you registered prior to the time we announced this policy, you may transfer your badge to another person by contacting customer service.

Can you guarantee I won’t get COVID-19 at Ohayocon?

No, and waiving our liability is part of the registration agreement when you purchase your badge. We suggest following best practices to avoid getting COVID-19, such as wearing an appropriate mask that covers the mouth and nose, getting vaccinated, and keeping your six-foot distance from others. Due to space constraints, we cannot guarantee that you will be able to move through the hallways in a timely manner while maintaining social distance.

Are there any virtual events that I can attend remotely?

As of Sept. 25, 2021, we know we will be streaming gaming activities. We’ll announce if we will have other activities available for virtual participation.

Am I able to walk around with food or drink and not wear a mask?

We expect that you will be respectful of your fellow attendees and only eat or drink when you are able to maintain a six-foot distance from all others. The safest place to eat or drink is in your own personal space, such as your hotel room. We cannot control the layout or traffic patterns of the food court, and we recommend planning in advance when and where you will take your meals.

I reserved lodging but I won’t be attending anymore. Will they offer a refund or rollover?

Hotels, Airbnbs and other lodging providers are run independently of Ohayocon, and are free to set their own policies. We recommend you contact your lodging provider for assistance.

We look forward to hosting you at Ohayocon. In order to promote safety, we are implementing the following policy about COVID-19. Agreement to this policy is included in your agreement to all convention policies when you register, and is pursuant to the COVID-19 Terms and Liability Waiver on the registration form. Like all of our policies, this is subject to change. We will do our best to leverage our media platforms to communicate changes.

If the CDC or another appropriate authority updates guidance related to COVID-19, we may amend this policy to accommodate such changes.

This policy applies to everyone present at Ohayocon, including but not limited to attendees, exhibitors, guests, volunteers, staff, and contractors.

(You can also read our COVID-19 Policy Questions & Answers resource.)

Requirements

In order to be admitted to and remain at Ohayocon, all attendees five years and older must provide either:

  • proof of full vaccination at least two weeks prior to the day of arrival at the registration center, or
  • proof of negative COVID-19 test administered by an appropriate, licensed medical professional within three days of arrival at the registration center.

Additionally, all attendees two years and older must wear an appropriate mask that covers the mouth and nose at all times.

How to show proof

You can show proof of vaccination or negative test on either a smartphone or a physical copy of the vaccination card along with an appropriate ID matching the name on the documentation. You must show this when picking up your badge.

Exceptions

Masks are not required for approved presenters when performing or presenting on a raised stage and at least six feet from all others.

If you believe you qualify for an individual exception for a documented medical reason, please contact us so we can refer you to our Accessibility Services department. You will still be required to meet as much of the Requirements section as possible. (For example, if you have an exception from being vaccinated, you will be required to show a negative COVID-19 test within three days of your check-in date.)

Becoming symptomatic during Ohayocon

If you become symptomatic at any time during Ohayocon, isolate yourself from others. If possible, we recommend returning home to self-isolate and seek medical care.

Symptoms of COVID-19 include:

  • fever or chills
  • cough
  • shortness of breath or difficulty breathing
  • fatigue
  • muscle or body aches
  • headache
  • new loss of taste or smell
  • sore throat
  • congestion or runny nose
  • nausea or vomiting
  • diarrhea

Resources

Questions & Answers

We have written a page of anticipated questions and answers that you can read.

How to get a replacement vaccination card

This article from the Cincinnati Enquirer explains how to replace your vaccination card if you live in Ohio, Kentucky, or Indiana.

Where to get vaccinated

You can find a vaccine provider via vaccines.gov.

General information about COVID-19 vaccines

You can find information about vaccines on the CDC website.

How to contact us

If you have questions about our policy, we invite you to use our contact page to send us a message.